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Privacy Policy

Effective date: 1st May 2024

Oxfordshire Oesophageal & Stomach Organisation (OOSO) is a registered charity that respects your privacy and is committed to protecting your personal data. This Privacy Policy informs you about how we collect, use, and disclose your personal information when you visit our website or interact with us, and the choices you have associated with that data.

 

By using the Service, you agree to the collection and use of information in accordance with this policy.

Information we collect

OOSO collect, store, and use the following kinds of information:

  • Personal Information (identifiable information that can be used to contact or identify you)

    • We may collect personal information such as your name, email address, phone number, post code your preferences for receiving our e-newsletter and invites to OOSO zoom meetings when you voluntarily provide it to us through forms or when contacting us.

    • We may also collect any other personal information you provide to us to share your experiences of cancer on the website.

  • Device Information data

    • We may automatically collect certain information about your device that you use to access the website, including your IP address, browser type, operating system, and location data.

  • Website Usage Data

    • We may collect information about your interactions with our website, such as the pages you interact with, the links you click, the page response times, the duration of your visit and methods used to browse away from a page.

How We Use Your Information

OOSO uses the collected data for various purposes:

  • To provide and maintain our services.

    • We use your personal information to provide you with the services and information you request from us, such as sending e-newsletters or processing site feedback.

  • To Improve the Website

    • We analyse website usage data to monitor the usage of our service, improve the functionality and content of our website and to understand how visitors navigate and interact with our site.

  • For communication

    • We may use your contact details to communicate with you about our activities, events, and fundraising efforts, as well as to respond to your inquiries and feedback.

    • We may use your contact details to communicate with you about any changes to our service.

  • For promotional purposes via our website and e-newsletters 

    • We may capture and use photographs of events hosted by OOSO that may include identifiable individuals. These photographs may be used for promotional purposes on our website and e-newsletters. If you do not wish to be featured in such photographs, please contact us at info@ooso.org.uk or via phone on ‭07759 996969‬.

Sharing of Information

We may share your personal information with trusted third-party service providers who assist us in operating our website, conducting our activities, or servicing you.

 

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Legal Basis for Processing Personal Data

The Legal Basis for Processing Personal Data is set out in article 6 of the UK General Data Protection Regulation (GDPR) and is processed in accordance with the 2018 UK Data Protection Act.

 

OOSO may process your Personal Data because:

  • We need to perform a contract with you.

  • You have given us permission to do so.

  • The processing is in our legitimate interests, and it's not overridden by your rights.

  • To comply with the law.

Your Choices and Rights

You have the right to access, update, or delete your personal information. You may also opt-out of receiving communications from us at any time.

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If you wish to be informed what Personal Data, we hold about you and if you want it to be removed from our systems, please contact us at info@ooso.org.uk or via phone on ‭07759 996969‬.

 

In certain circumstances, you have the following data protection rights:

  • The right to access, update or to delete the information we have on you.

  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.

  • The right to object. You have the right to object to our processing of your Personal Data.

  • The right of restriction. You have the right to request that we restrict the processing of your personal information.

  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable, and commonly used format.

  • The right to withdraw consent. You also have the right to withdraw your consent at any time where OOSO relied on your consent to process your personal information.

 

Please note that we may ask you to verify your identity before responding to such requests.

 

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data.

Data Handling

Data Security

OOSO will take all steps reasonably necessary to protect your personal information from unauthorized access, disclosure, alteration, or destruction in accordance with this Privacy Policy 

Data Retention

OOSO will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

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OOSO will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

Data Transfer

Your information, including Personal Data, may be transferred to - and maintained on - computers located both inside and outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

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No transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

 

If you are located outside United Kingdom and choose to provide information to us, please note that we transfer the data, including Personal Data, to United Kingdom and process it there.

 

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Data Disclosure

Under certain circumstances, OOSO may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

 

OOSO may disclose your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation.

  • Protect and defend the rights or property of OOSO.

  • Prevent or investigate possible wrongdoing in connection with the Service.

  • Protect the personal safety of users of the Service or the public.

  • Protect against legal liability.

Links to Other Sites

Our Service contains links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

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We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children's Privacy

Our Service does not address anyone under the age of 18 ("Children").

 

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Privacy Policy Changes

We reserve the right to update or change this Privacy Policy at any time. Any changes will be effective immediately upon posting on our website.

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You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

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